Presenter Information

Thank you for your willingness to share your expertise at the 2025 TEXAAN Annual Conference! Here is some information that will help you prepare for your session. If you have any questions, feel free to contact us at conf_speakers@texaan.org. We are so excited to have you join us in Houston!

• Presenters’ Meetings: We will host three presenters’ meetings, and they are all optional. (1)  February 7 from 4:00-4:30pm CST – opportunity for general Q&A and any final feedback you’d like on your presentations. (2) February 21 from 4:00-4:30pm CST – pre-departure check-in for any Q&A or logistics as you are preparing to travel the following week. (3) February 26 from 4:00-4:30pm CST – conference time! – check in, overview of our conference space, tour your presentation room and the VIP presenters’ lounge  
  
  
  
• Presentation Slides: Email your presentation slides to me at conf_speakers@texaan.org by Friday (Feb 14).
  
  

• Conference Location: The conference will be located at the Houston Marriott Westchase. The address is 2900 Briarpark Drive, Houston, Texas 77042.  Your presentation room will be assigned soon.
  
  
  
• What To Bring:  Laptop & Adapters/Cables (if you are using an Apple device).
  
  

• Equipment Provided by TEXAAN:  LCD Projector & Screen; Internet Access; & If requested: speakers for audio and flip chart/markers
  
  
  
• Conference App (Whova):  We will be using Whova as the conference app and will provide further details on how you can utilize it to engage with your session attendees.
  
  
  
• Presenter Check-In & VIP Lounge:  Check-in as soon as possible to get information about your session and any presenter updates. The location will be provided prior to the conference. 

Check-in for presenters will be on: Wednesday (Feb 26) from 11:00am-5:30pm & Thursday (Feb 27) from 7:30am-12:00pm

There will be a VIP Lounge for conference presenters and other distinguished guests to relax, network, and prepare for their session. The location of the lounge will be provided prior to the conference. It will be available on: Wednesday (Feb 26) from 11:00am-5:30pm; Thursday (Feb 27) from 7:30am-5:00pm; & Friday (Feb 28) from 7:30am-11:00am

• Session Monitor: Each room will have a session monitor who ensures the smooth flow of your session. They are responsible for introducing the presenter, reminding the audience about the session evaluation, and assisting the presenter as needed (e.g., setup, distributing materials, etc.).
  
  
  
• Session Evaluations: Session evaluations will be accessible on the conference app (Whova).  We will provide a slide with the evaluation QR code for you to add to the end of your presentation slide deck. Please encourage attendees to complete the evaluation.  Presenters will be emailed their session evaluations after the conference.
  
  
  
• Tell Us About Your Experience: In addition to the overall conference evaluation, you will receive a survey about your experience as a presenter at the TEXAAN Conference. Your feedback is valuable to us and will help as we plan future conferences.
  
  
  
• Extra Handouts: If you print handouts and have extras after your session, feel free to leave them for conference attendees at the Way Finder area on the table with the “Session Handouts” sign.
  
  
  
• Join the Conversation:  Have fun! You are encouraged to take pictures and post during your time at the conference.  Consider taking a picture during your session and posting it!

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– Conference hashtag: #texaan2025