Registration Policies 

We’re glad you plan to join us at the TEXAAN 2025 Conference.  Before you submit your registration form please review the information below.  If you have questions and/or concerns about the registration process, please e-mail conference@texaan.org. 

Registration Fees

	Early Registration  (Sep 17, 2024 - Oct 31, 2024  Nov 11, 2024)	Regular Registration (Nov 12, 2024 - Jan 24, 2025)	Late Registration (After Jan 24, 2025)
Member	$249	$299	$349
Non-Member	$300	$350	$400

Payment Information

Registration includes

NOTE: TEXAAN membership is not included with conference registration. 

Registration Confirmation

Registration confirmations are auto generated and sent to the email address provided in the registration form.  If you do not receive your confirmation, please email conference@texaan.org. 

Cancellation & Refund Policy

Transfer Policy

Paid registrations may be transferred to another individual at your institution.  You must complete and submit the TEXAAN Conference Registration Cancellation/Transfer Form by Wednesday, February 26, 2025 at 11:59pm (CST).

Accessibility

If you have questions or require special accommodations for you to participate in the conference, please notify at least two weeks in advance (by February 12, 2025) by emailing conference@texaan.org outlining your needs and request for accommodation.  We will make every effort to work with you to accommodate your needs. 

Video & Photo Release

By participating in the conference, you voluntarily consent to being recorded and/or photographed by TEXAAN during the event.  These photographs and/or video may be used in TEXAAN publications, including electronic publications, or in audio-visual presentations, promotional literature, advertising, or similar ways. 

Code of Conduct

TEXAAN is committed to providing a professional, friendly, inclusive, and welcoming learning environment for all participants at the conference, regardless of gender, sexual orientation, disability, race, ethnicity, religion, national origin, or other protected classes.  We expect all TEXAAN Conferences participants and speakers (virtual or in person) to help ensure a positive learning experience for everyone. Unacceptable behavior will not be tolerated during any portion of the conference. All conference attendees must abide by the following policy.

Expected behavior:

• Be considerate of those with whom you may interact.
  
• Be collaborative with others.
  
• Be respectful of others’ viewpoints that may be different from your own.
  
• Be mindful of your words and actions.
  
• Adhere to all protocols required by TEXAAN and the venue.
  

Unacceptable behavior includes, but is not limited to:

• Offensive or unwanted behavior or language including, but not limited to, discriminatory behavior or language based on race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, or any other similar categories.
  
• Visual harassment, such as displaying sexual or offensive images OR inappropriate language at the conference, including in presentations, slide decks, as backgrounds, or on clothing visible to attendees.
  
• Intimidation or bullying, either online and/or in-person.
  
• Photographing or video- or audio-recording of slides, oral, or poster presentations without presenter/author’s permission.
  
• Possession of illegal substances.
  
• Sharing your event registration with another person(s).
  
• Inappropriate disruption of meetings, sessions, or events.
  
• Any other illegal activity not already covered above.
  
• Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions.
  
• Real or implied threat of professional or financial damage or harm.
  

Conference participants violating these rules may be expelled from the conference without a refund at the discretion of the Conference Chair(s).